Instructor-led training and webinars, from scheduling to the attendance record

In-person, instructor-led training (ILT) has logistics that e-learning does not: rooms to book, instructors to coordinate, invitations to confirm, attendance to take on site and an administrative closeout that tends to be left pending. When all of that is kept in separate spreadsheets, attendance arrives late and stays disconnected from the rest of the training.

Clikma runs that operation on the same platform as the online courses. Each session is scheduled with its days, room, instructor, provider and costs; calendar invitations show who accepted; attendance is taken by QR code or recorded as a percentage for each session day; and the attendance record (class register) is downloaded from the schedule. Webinars are scheduled the same way, with the video conference link in the invitation.

Session scheduling

• Scheduling of multi-day sessions

  Each session day has its own room, instructor, provider, costs and participants, with a calendar for the administrator and one for the learner.

• Schedule conflict warning

  Before confirming, it checks whether the participants already have another activity at that time.

• Calendar invitations with response tracking Differentiator

  Instructors and participants receive the invitation by email, and every 5 minutes Clikma reads whether they accepted, declined or marked it as tentative.

• Webinars and video conferencing

  The calendar invitation carries the Zoom, Microsoft Teams or Google Meet link, and each invitee's response is read.

Attendance

• QR code attendance

  A QR code per program or per person, with automatic login or entry with just a code, and the location of each check-in recorded.

• Percentage attendance for each session day Differentiator

  Recorded from 0% to 100% per person and per session day, and also through an Excel upload.

• Catering for training sessions Differentiator

  Meals are recorded by RUT (the Chilean ID number) or by code and validated on site; that validation also marks attendance.

• Attendance record (class register)

  It is downloaded, ready to use, from the session schedule.

Rooms, instructors and closeout

• Training rooms with bookings

  Capacity, custom fields, bookings, recurring series, provisional bookings with approval and usage history.

• Internal and external instructors

  Instructor records, assignment to programs, hours taught and export.

• Administrative closeout of programs Differentiator

  Each program has its own closing date, and Clikma sends a reminder about those that still have attendance pending.

• Follow-up module based on attendance Differentiator

  The next module is assigned only to those who attended.